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FAQ

You’ve got questions and we’re here to help. Below are some of the typical questions we get. If you have questions not answered here, please inquire with us.

We simply collect a $2,000 retainer fee and sign a contract to take your date off of the market.  Sixty days later there is a $1,000 progress payment and the final balance is due 30 days prior to the wedding/event.  At that time, we will have our finalization meeting to coordinate the details, numbers, etc.

When we first opened our doors, we only offered a venue rental but we began to realize that most brides don’t want the stress and added hassle of trying to figure out “who should I use, will they show up on time, will they be any good, are they reasonably priced, etc.” So we began offering packages for those brides who want that peace of mind. The security of knowing that your package vendors have been working together as a team for many years is not only a stress reliever, but it frees up a lot of the brides time. It is a good feeling to check off a lot of those boxes and know that you will be taken care of. It also SAVES YOU MONEY!  Our DJ and caterer discounts their prices, there is no delivery fee on the cake, and even if you choose her second tier priced cake there is no upcharge to you.  Also no upcharge for a fancier butter cream design. You get a free day of coordinator and there are no administration or management fees for us taking care of the package/vendors for you. We encourage you to compare the value that you get from our package florist and again, you will get a custom design at substantially lower prices. Less stress, less time and less cost.  That is a Win-Win for our brides!

No, our motto is “Your Wedding Your Way”. This means that you may customize any of the vendors with the exception of Hill Country Events (TABC bar tenders for insurance purposes) and the security officer that we hire if alcohol is served.  We have noticed that the vendors that work with us as part of the package team tend to do a more seamless job because they are more familiar with us and the venue. However, you are welcome to bring in other vendors of your choosing.  We would need to coordinate with an outside caterer relative to our venue set up and to be added as an additional insured on their commercial insurance policy.  Dj’s would need to have a wireless sound system that can play background music and make announcements for those guests at the fireplace patio and bar area during the evening.  Wires can not be run out the back door or across the lawn for safety reasons.

Although we typically have two attendants guiding people as they arrive, letting them know where the ceremony is located, where they can put their gifts if they brought one, assisting them if they are handicapped, etc., we do not park their cars for liability reasons, but we do assist and guide them in the parking areas.

Yes, our venue has three separate air conditioners and gas central heat.  Although we do have a stone fireplace inside the venue, its value is more for décor and ambiance, but would not heat the venue.   Having double pane windows and stone walls that are insulated makes a huge difference to the comfort of all of your guests.  We typically lower the air conditioners during those warm/hot and sometimes humid months and the guests are elated as they step inside for dinner and the reception. I once had a guest ask me to make it warmer and the bride who was working the dance floor asked me not to change the temperature.  So we simply closed down the A/C vent near the guests table and everyone was happy!

You would hire Hill Country Events to serve the alcohol (typically one bar tender up to 100 guests) and we would add on $200 for the security officer.  The bride or groom would bring in the alcohol (so there is no markup or corkage fees whatsoever) and the bartender would get everything prepped and iced down about an hour before the wedding. The bar would open as soon as the wedding ceremony is over and the reception begins.  For liability reasons, guests may not self serve or bring in their own alcohol.  All alcohol is served from the bar and the bar will close down 30 minutes before send off so that guests can finish their drinks before heading to the parking lot.  If alcohol is being served, beer and white wine are allowed in the bridal and groom’s suite before the wedding but it does need to stay inside those rooms as a courtesy to other guests arriving early.

Sometimes we will watch the live Doppler radar ap and have the bride make a call as late as possible.  However, rest assured that if the weather forces us inside, we move the dining tables off to the side (leaving decorations in place) and set up the ceremony indoors (see a picture in our Ceremony site photo gallery).  We set up about 90 chairs with a center aisle directly in front of the fireplace and up to 60 more chairs to each side so that everyone has a great view of the wedding ceremony.  After the ceremony while photos are being taken in front of the huge stone fireplace, our staff will quickly move the tables and chairs back into place within 10 to 15 minutes depending upon the numbers.

We can accommodate up to 150 indoors for both a wedding ceremony and for the reception.  We can comfortably seat up to 130 inside without having to move tables onto the dance floor area in the middle of the venue.  When the weather is nice, we can also set tables on the back lawn area for indoor/outdoor seating under the shade of live oak trees.  As night falls, we have white string lights that light up that area very nicely.

  • 1 hour for your rehearsal, 3 hours of time to get ready and decorate (your may purchase additional hours of pre wedding prep time at a rate of $100 per hour if you need more time), 5 hours for the wedding and reception and 30 minutes of time following send off for gathering belongings. That is typically 8.5 hours the day of and 1 hour usually the day before for the rehearsal.
  • Day of coordinator (complementary, no charge)
  • Staging area for food (no cooking on site or caterer washing dishes on site)
  • Complementary candle lit center pieces
  • 3 high top cocktail tables
  • Four 6’ rectangular tables
  • An excessive number of round tables
  • White padded resin chairs for both ceremony and reception
  • White linens (we can set up colored linens of your choice at our discounted cost, no mark up and we pick them up and return them for you)
  • Staff to set up and tear down white padded resin chairs at one of the four outdoor ceremony sites that you choose
  • Outdoor wedding arch for lawn (by the creek) or front circular drive ceremony
  • Use of the 1,800 sq foot outdoor fireplace patio under a 200 year old oak tree wrapped with white twinkle lights for that extra ambiance
  • Use of the outdoor custom cedar and exotic wood bar with bistro seating
  • Lots of tree wrapped white twinkle lights
  • Tiki torches
  • Management on site to handle any issues that may arrise or answer questions
  • Twinkle lights on the antique windmill
  • Onsite parking for your guests

Yes, we ask that you simply take back home any decorations that you bring in after the send off.  We ask that there be no glitter, crystals on tables that can fall onto the floor and be a liability to guests, tape, command strips, glue, push pins, nails, staples, wire, zip ties, etc. that can damage the venue/paint for the next wedding. Ribbon or chenille stems are good for securing things.  Please visit with our on site management before driving stakes into the ground outside, propping up is preferred. Some couples will place balloons or custom banners at the entrance; don’t forget to take those home at the end of the evening.

Our venue is less than two miles from Chisholm trail and I-35 and there are approximately 10 hotels and 15 restaurants right there on the West side of the freeway.  Some of the restaurants include Chuys, Rudy’s Bar BQ, Mellow Mushroom, Denny’s, Jack Allen’s Kitchen, Salt Traders Coastal Cooking, Cover 3, Hopdoddy Burger Bar, Cracker Barrel, Saltgrass Steak House and the list gets even longer if you go down to Sam Bass Road (IHOP, La Margarita, Hunan Lion, Gattitown, Popeyes, ThunderCloud Subs, PoK-e-Jo’s and Starbucks). There are also a number of restaurants in downtown Round Rock, Gino’s Italian Restaurant at 1701 South Mays Street 512-218-9922 and don’t forget about the Awesome Round Rock Donut’s located at 106 W Liberty Ave. (buy extra, because you are NOT going to want to share)!

Yes, animals are allowed for the ceremony and must be crated and preferably taken back home after the ceremony.  They may not roam the grounds, nor may they or their crates be brought inside the venue and the person attending to them will need to manage the duty detail.  In 12 years, we did have one bride ride her horse in her wedding dress down to the stone pathway and it was a beautiful personal touch!

Sparklers and bubbles are allowed outside at sendoff, however, sparklers show up better for night time photos.  Make sure you buy the longer ones (20”), as they will burn longer for your photos. Our package DJ can get you the right ones! Bubbles and sparklers may not be brought inside the venue or placed on tables. Our staff will hand them out as your guests are going outside for the send off.